Data Curation &
Publication User Guide

 

 

Experimental

 

 

1. Add a Project

You can start a project at the very beginning of its lifespan, upload and curate data incrementally, then publish sets of data at your convenience.

To add a new project, click + Add, then select New Project.

In the Add New Project window, fill in a project title and list the principal investigator (PI) and project members.

PIs and project members have the same level of access to the project, but the PI will be listed separately in the metadata. Additional PIs will be listed as Co-PIs. 

You can edit all these fields later if you make any mistakes.

Once finished, click + Add Project and you will be taken to your new project in the My Projects tab.

To learn how to move files into your project, visit our Getting Started guide.


 

 

2. Add an Experiment

To begin curation and add an experiment, click on the Curation Directory and select Experimental as your Project Type.

Go through the overview and fill out additional required fields in the Edit Project window, click Update Project, then click Add Experiments.

Adding an experiment involves filling out high level information about the files you will be publishing. Each experiment will receive its own DOI. Add multiple experiments if any of this information changes or you want multiple DOIs. Do not add another experiment if you are testing multiple models and this information stays the same. Instead, you can add multiple models to one experiment.

Fill out the required and optional fields using the advice given to create concise and understandable descriptions. 

Also, assign authorship from a list of the project members and PIs. You can order the authors later when it is time to publish.

Click + Add Experiment when you are done and it will appear below in your inventory.

You can edit an experiment from the inventory.


 

 

3. Add Categories

Click Add Categories to begin.

Categories group files together based on a shared purpose in an experiment. Be sure and read the definitions of each category to understand what files belong to each.

Model Configuration Files describing the design and layout of what is being tested (some call this a specimen).

Sensor Information Files about the sensor instrumentation used in a model configuration to conduct one or more event.

Event Files from unique occurrences during which data are generated.

Analysis Tables, graphs, visualizations, Jupyter Notebooks, or other representations of the results.

Report Written accounts made to convey information about an entire project or experiment.

After filling out the fields, click + Add Category and it will appear below in your inventory. If you make any mistakes, expand the category and click Edit.


 

 

4. Relate Data

Click Relate Data to begin.

Relating Data allows you to relate categories to each other and to an experiment, which determines the layout and order of categories in your publication. You can reorder the categories if needed.

When published, this diagram will help others understand the structure of your experiment at a glance.


 

 

5. Assign Categories to Files

As you create categories, they will appear in a dropdown by each file. This allows you to group files in each category. Click Save to confirm the category.

If you categorize a folder, then all files within that folder will belong to the category of the folder. 

A file can belong to one or more categories.

Click Remove if you make any mistakes.

 

 

 


 

 

6. Tag Files

After putting files in categories, dropdowns will appear to allow you to tag specific files. 

The natural hazards community has contributed to creating these agreed upon terms.

These tags are optional, but recommended.

If you do not see a file tag that fits, you can select Other and write in your own.

 


 

 

7. Publication Preview

All of the curation work is done in the Curation Directory, while the Publication Preview lets you examine the layout of your publication to give you a peace of mind about how your work will appear to other researchers once published.

Look through the Publication Preview early and often to catch any mistakes. If you are working collaboratively with others, this is a good way to proofread changes they make.


 

 

8. Prepare to Publish

When you are satisfied with how your work is curated and wish to publish it, select Prepare to Publish in the Publication Preview. 

 

There are 6 stages in the publication process: 
Selection, Proofread Project, Proofread Experiment, Proofread Categories, Order Authors, and Licenses

In Selection, select which experiment you want to publish. You can only publish one at a time.

In Proofread Project, Experiment, & Categories, take time to proofread all the descriptions and metadata you have entered. You cannot make changes after publishing.

In Order Authors, order the authors of the experiment and preview how your citation will appear.

In Licenses, select one or more licenses that best fit your data.

Finally, click Request DOI & Publish and agree to the agreement to publish your work.

 

Simulation

 

 

1. Add a Project

You can start a project at the very beginning of its lifespan, upload and curate data incrementally, then publish sets of data at your convenience.

To add a new project, click + Add, then select New Project.

In the Add New Project window, fill in a project title and list the principal investigator (PI) and project members.

PIs and project members have the same level of access to the project, but the PI will be listed separately in the metadata. Additional PIs will be listed as Co-PIs. 

You can edit all these fields later if you make any mistakes.

Once finished, click + Add Project and you will be taken to your new project in the My Projects tab.

To learn how to move files into your project, visit our Getting Started guide.


 

 

2. Add a Simulation

To begin curation and add a simulation, click on the Curation Directory and select Simulation as your Project Type.

Go through the overview and fill out additional required fields in the Edit Project window, click Update Project, then click Add Simulations.

Adding a simulation involves filling out high level information about the files you will be publishing. Each simulation will receive its own DOI. Add multiple simulations if any of this information changes or you want multiple DOIs. Do not add another simulation if you are testing multiple models and this information stays the same. Instead, you can add multiple models to one simulation.

Fill out the required and optional fields using the advice given to create concise and understandable descriptions. 

Also, assign authorship from a list of the project members and PIs. You can order the authors later when it is time to publish.

Click + Add Simulation when you are done and it will appear below in your inventory.

You can edit a simulation from the inventory.


 

 

3. Add Categories

Click Add Categories to begin.

Categories group files together based on a shared purpose in a simulation. Be sure and read the definitions of each category to understand what files belong to each.

Simulation Model Files and/or information describing the design, geometry, and/or code of a simulation.

Simulation Input Files containing the parameters of the simulation.

Simulation Output Files containing the results of a simulation.

Analysis Tables, graphs, visualizations, Jupyter Notebooks, or other representations of the results.

Report Written accounts made to convey information about an entire project or simulation.

After filling out the fields, click + Add Category and it will appear below in your inventory. If you make any mistakes, expand the category and click Edit.


 

 

4. Relate Data

Click Relate Data to begin.

Relating Data allows you to relate categories to each other and to an simulation, which determines the layout and order of categories in your publication. You can reorder the categories if needed.

When published, this diagram will help others understand the structure of your simulation at a glance.


 

 

5. Assign Categories to Files

As you create categories, they will appear in a dropdown by each file. This allows you to group files in each category. Click Save to confirm the category.

If you categorize a folder, then all files within that folder will belong to the category of the folder. 

A file can belong to one or more categories.

Click Remove if you make any mistakes.

 


 

 

6. Tag Files

After putting files in categories, dropdowns will appear to allow you to tag specific files. 

The natural hazards community has contributed to creating these agreed upon terms.

These tags are optional, but recommended.

If you do not see a file tag that fits, you can select Other and write in your own.

 

 


 

 

7. Publication Preview

All of the curation work is done in the Curation Directory, while the Publication Preview lets you examine the layout of your publication to give you a peace of mind about how your work will appear to other researchers once published.

Look through the Publication Preview early and often to catch any mistakes. If you are working collaboratively with others, this is a good way to proofread changes they make.


 

 

8. Prepare to Publish

When you are satisfied with how your work is curated and wish to publish it, select Prepare to Publish in the Publication Preview. 

 

There are 6 stages in the publication process: 
Selection, Proofread Project, Proofread Simulation, Proofread Categories, Order Authors, and Licenses

In Selection, select which simulation you want to publish. You can only publish one at a time.

In Proofread Project, Simulation, & Categories, take time to proofread all the descriptions and metadata you have entered. You cannot make changes after publishing.

In Order Authors, order the authors of the simulation and preview how your citation will appear.

In Licenses, select one or more licenses that best fit your data.

Finally, click Request DOI & Publish and agree to the agreement to publish your work.

 

Other

 

 

1. Add a Project

To add a new project, click + Add, then select New Project.

In the Add New Project window, fill in a project title and list the principal investigator (PI) and project members.

PIs and project members have the same level of access to the project, but the PI will be listed separately in the metadata. Additional PIs will be listed as Co-PIs. 

You can edit all these fields later if you make any mistakes.

Once finished, click + Add Project and you will be taken to your new project in the My Projects tab.

To learn how to move files into your project, visit our Getting Started guide.


 

 

2. Begin Curation

To begin curating and tagging your files, click on the Curation Directory and select Other as your Project Type.

Fill out additional required fields in the Edit Project window, including a Data Type, then click Update Project and you will be brought to the Curation Directory. 

 

 


 

 

3. Tag Files

Dropdowns will appear by each file to allow you to tag specific files. 

These tags are optional, but recommended. The help other users understand your data and discover it in searches.

If you do not see a file tag that fits, you can select Other and write in your own.


 

 

4. Prepare to Publish

When you are satisfied with your work and wish to publish it and recieve a DOI, click Prepare to Publish in the Publication Preview.

 

There are 5 stages in the publication process: 
Selection, Proofread Project, Proofread Data, Order Authors, and Licenses

In Selection, select which files you want to publish.

In Proofread Project & Data, take time to proofread all the metadata and tags you have entered. You cannot make changes after publishing.

In Order Authors, order the authors of the publication and preview how your citation will appear.

In Licenses, select one or more licenses that best fit your data.

Finally, click Request DOI & Publish and agree to the agreement to publish your work.